| Five Alive
Information Pages Parish Minutes |
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| Five Alive
Information Pages Parish Minutes |
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PCC Minutes
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Minutes of the PCC Meeting of Fladbury, Hill & Moor, Wyre, Cropthorne and Charlton held on 18th May 2010 at Holland House 1. Present: The Rev Lynn Busfield (in the chair), Neville Duke, Mary Fisher, Rachel Fisher, Derek Floyd, Helen Fowler, Hilary Fowler, Liz Gardner, Peter Gardner, Hilary Hall, Peter Harris, Philip Hildesley, David Miller, Richard Mumford, Sue Perry, Alison Sandham, Celia Willis. Guest: Mark Regan, Diocesan Bells Advisor Observers: Pearl Gibson, John Rosier 2. Apologies; David Hawkins, Margaret Hawkins, Janet Jefferies, Richard Murray- Peters, Martin Ounsted. 3. The meeting opened with a bible reading and prayer. 4. Minutes of Previous Meetings: March 10th .The words ‘and South’ should be removed from item 13. April 11th Lyn should read Liz and Due should read Sue. May 20th item 3. The names Martin Ounsted and David Miller should be changed over. The minutes of the three meetings were then agreed and signed. 5. Letter from Roger Hunt/Bellringing This, item 13 on the agenda, was taken first out of consideration for the Bell Advisor’s time. A letter from Roger Hunt, the Tower Captain, dated April 18th, 2010, had been received and copies had been circulated to the PCC. In this he stated that he was standing down as Tower Captain. Lynn read out a statement to the effect that, after taking advice, she wished Roger Hunt to be invited to return to the Tower, and until he was reinstated the bells should not be rung on safety grounds. There was considerable discussion, concern being expressed that the ringers should be able to work together harmoniously and democratically. The meeting acknowledged the paramount importance of health and safety for the ringers and appreciated that Roger is a very capable ringer who has kept the bells in good repair. In answer to questions Mark Regan confirmed Roger’s competence as a ringer. He had had a long talk with Roger who appreciated that various issues needed to be addressed and was prepared to make changes to do so. Mark emphasised the need to support ringing, which is in danger of ceasing if ringers are not supported and new recruits encouraged. He felt that those concerned on both sides of the dissent should put any previous ‘baggage’ outside the tower door and ring for God and for the Church. Peter Harris noted that the draft Bellringers’ constitution required that all officers should be elected annually at the Ringers AGM in January. He suggested that since it is already almost halfway through the year there should be a six month ‘cooling off’ period during which Roger should continue as Tower Captain and the position reviewed at the Ringers AGM. It was also agreed that it would be good to have a deputy captain as laid out in the new draft constitution. Mark agreed to be present at a meeting of Roger with past and present ringers with a view to resolving the issues that had caused problems in the past. He assured the meeting that the diocese was keen to offer support and training. The meeting agreed that Roger should be reinstated as Tower Captain for a six month period, which should be reviewed at the Ringers’ AGM. It was also requested that ringers who had previously left the band and who wanted to ring again, should be welcomed back during this period. Mark was thanked for his advice and help and he then left the meeting. Pearl Gibson and John Rosier also left the meeting. 6. Matters Arising from the Minutes. There have been no suggestions for co-opted members as yet. 7. Additions to the Electoral Roll: There have been three additions, Mr and Mrs Stubbs and Dr Rachel Fisher. 8. Treasurer’s Report: Peter Gardner had already circulated a summary of the income and expenditure for the year up to April, with a projection for the total income and expenditure for 2010 and comparison to the budget. He made the following points. He welcomed comments on the clarity and presentation of the summary. · If the present trends continue the parish is likely to have a deficit of £32,809 by the end of the year. This includes paying the Parish Share in full. There is also still £10,000 owing from 2008 and £20,000 from 2009. He had met the Diocesan Treasurer on May 17th and had agreed to pay £12,000 towards this year’s Share (£69,600). There would be discussions regarding the previous years’ outstanding amounts.(Action: PG) · Only £119 has been received from Gift Aid as yet as the sums are received each quarter in arrears. · The Parish is looking at an expenditure of £13,000 for the ramp in Fladbury Church. There is sufficient money in the Fabric Fund to meet this but the funds need to be replaced. · He will give a presentation to the PCC on fund structure at the next meeting. (Action: PG) · Stationery for this year is way over budget (£1000). · Upkeep of the Churchyards cost ~£12,000 per annum and income from the Churchyard funds is £3000-£4000 per annum. He suggested setting up a group to look at ways of reducing costs. · The stewardship campaign has as yet generated very little extra income. New ideas are needed to increase income and attract more people. Would it be an idea to expand the stewardship committee to be a general fund-raising and social committee to generate new ideas of raising money and attract new people to the Church through social activities? (Action: Stewardship committee). · There are 32 funds, some of which contain very little money. The diocese is encouraging the merger of small funds which can be done without cost via the Charities Commission. Better interest rates can be obtained on larger funds. Lynn thanked Peter for his clear summary. Peter hoped in the future to be able to compare expenditure between the current year and previous one’s but this was not possible at present as it has not feasible to incorporate Chris Robert’s previous year’s figures into the new accounting system. 9. Fabric Report /Wyre Bells Faculty: A draft report on the proposal to hang the bell from Charlton Church in the space in the external bell cote at St Anne’s Church, Wyre Piddle had been circulated. David Miller proposed that the PCC should proceed with the project and authorize a faculty application for the work. This was seconded by Peter Gardner and carried with two abstentions. The funding will come partly from a generous donation and the rest from the Wyre Fabric Fund. It was agreed that additional necessary repair work on the existing bell should be carried out concurrently. (Action Peter Perry) It was also agreed that efforts should be made to replace the money used from the Wyre Fabric Fund. Peter Perry had also requested a restructuring of the Fabric Committee to consist of the Priest-in-charge, one Churchwarden (possibly alternating), the Treasurer, Peter Perry (Chairman), one representative from each Church with David Hawkins to be consulted when needed, in his capacity as a representative of the DAC. This was unanimously agreed. 10. Task Group Reports These are at present Pastoral Care, Communication, Young Families, Patterns of Worship, Green Issues, Prayer and Spirituality, Finance and Worship Leaders. Outreach is another possibility for the future. Reports had been received from the Young Families, Worship and Communications Group. There was a short discussion over some of the suggestions from the Communications Group. A directory of telephone numbers and emails, though helpful, would be difficult to keep up to date. The grey drawers in Fladbury Church which are used for distribution of the weekly bulletin could also be more widely used. Lynn suggested that Five Alive might have a feature on each village in turn with a coffee morning or similar event to coincide with it in that particular village’s church in the corresponding month. The history of each village could be featured, for example. 11. Church Committee Reports: The remit of the Church Committees will form a major item at the next PCC meeting. (Action: LG). On behalf of Fladbury, Philip asked about guidelines over requests for donations to the upkeep of the Churchyard, which he will discuss with Peter Gardner. (Action: PHi, PG). He asked for support for the Alive at Five Service, which had been running successfully but needed more leaders and helpers. It was an All Age Service, not only for young people. (Action: Whole PCC) Philip asked for the PCCs permission for the fundraising for the toilet/kitchen facilities in Fladbury Church to start in September. This was proposed by Peter Harris, seconded by Peter Gardner and carried unanimously. Discussion followed and it was requested that fund-raising at this stage should be in the form of seeking grants, rather than fund-raising within Fladbury, especially in view of our ongoing stewardship campaign. Philip was asked to bring an outline plan for the fundraising for this project to the next meeting. Sue Perry emphasised the importance of such plans itemising possible grant sources so that the PCC could check that those fund sources were only being approached for the most appropriate projects. (Action: PHi) 12. Finance Guidelines: Peter Gardner asked for permission to write to the Charity Commissioners to ask that the Eleanor Gange Trust, which was originally set up as a separate Charity to provide money for the care of Fladbury Churchyard, now should be de-registered as a separate charity and merged with the PCC charity. This was approved. He also asked for permission to ask the Charity Commissioners to wind up the Cookson Fund, which was originally set up to provide holidays for poor children but only generates a low income should be used for work with Children and Young People. (Action: PG) He asked that the Young Families committee should propose a suitable use for the fund so that he could use this to support his application to the Charities Commission. (Action: Young Families Committee). This was also approved. A draft report from the Finance Committee had been circulated setting out financial guidelines for the Parish. The following amendments were agreed. If the Standing Committee had to authorise emergency financial action the PCC should be informed as soon as possible afterwards. The request for a donation to the Church at funerals should be at the discretion of the Minister. The payment to the Parish Choir would be discussed with the membership and Treasurer before being finalised. Subject to these changes, the guidelines were approved. 13. Deanery/Diocesan Synods: Nothing to report. 14. Health and Safety: Nothing to report. 15. Child Protection: Hilary Fowler has taken on the role as Co-ordinator for Children and Vulnerable Adults. 16. Fladbury Landing Stage: A report had been received from David Hawkins with an update of the current situation but no action was required at this stage. 17. Frequency and Dates of PCC Meetings: At present the PCC meets six times per year with the Standing Committee meeting also meeting six times in alternate months to the PCC. It was suggested that there might be another meeting in October if it was felt necessary. It might also be necessary to have an extra meeting in March or April to approve the accounts. There was a request for more members of the Stewardship Committee which is due to meet shortly. 18. AOB: Suggestions were invited as to how to avoid the large amount of paper needed for all the reports which are submitted to the PCC. The use of laptops was one suggestion. The meeting closed at 9.55pm with the Grace.
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Fladbury Minutes
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The Parish of Fladbury, Hill & Moor. Wyre Piddle, Charlton and Cropthorne Notes made at the Meeting of Fladbury Church Committee held on Tuesday 11May 2010 at 2.30pm at the home of Martin Ounsted, Greylyn, Broadway Lane, Fladbury Present Philip Hildesley (Chair), Bill North, Pearl Gibson, David Hawkins, Muriel Mitchell, Martin Ounsted, Carol Rosier, John Rosier, Celia Willis, Jane Bugg (notes) Opening Prayer David read the story of the Good Samaritan 1. Role of the Church Committee PCC clarification is requested 2. Minutes of previous meeting and matters arising Stewardship Campaign – so far, there has not been a huge increase in giving. People in our village communities with less involvement with the church would now be approached. Disappointment about the campaign was expressed. Annual Parish Meeting – churchwardens, PCC members and sidesmen had been elected. It was noted that each churchwarden had care for a particular church – Martin for Fladbury, Richard for Lower Moor, Liz for Wyre Piddle, Celia for Charlton, David for Cropthorne - and Philip “floating”! 3. Church Building and Fabric PCC permission is requested for the fundraising appeal for new facilities in Fladbury Church (a ramp, kitchen and loo) to be officially launched in September. Although £13,000 has already been promised from parish funds for the ramp, this is regarded as part of the total funds to be raised. Vestry and Chancel – the damp was discussed. The Lady Chapel curtain – restoring the organ included the removal of a curtain behind the organ which previously covered an untidy area and prevented draughts in the Lady Chapel. Concern was expressed that a curtain may affect the sound of the organ. Bill, as our representative on the parish Fabric Committee, will discuss with Peter Perry the draught problem. Unwanted items will be removed (and perhaps put on Freecycle). The Bell Tower – thanks were expressed to all who had cleaned out the bell tower and, by chance, removed safety hazards which may have been detrimental to any insurance claims. David may show the work done to an executive from Ecclesiastical Insurance. Philip will continue to seek out mice. A few items still need to be removed eg some flagstones. Cleaning the tower will be included in the annual cleaning session. Clock winding – this needs to be done on a Monday and a Thursday Flag flying – pleasure was expressed that the flag had been erected for St George’s Day. John will find a new rope. New flags will be investigated. Carol and Jane will attempt to mend current flags. Philip and Martin will keep the flags flying! 4. Bellringing Following some differences of opinion amongst bellringers, four had stepped down for the time being, whilst others from the past had returned to ring. Roger Hunt has written a long letter for the PCC to consider, after which it is hoped a meeting will be convened to resolve the difficulties. It is hoped that the bells will continue to be rung and Pearl assured us that great efforts are being made to ensure that the bells keep ringing in the interim, including the Walkabout. 5. Millennium Wood Bill and John had sent personal objections to plans for moorings etc on the river bank opposite the Millennium Wood. At the same time, the planning application was withdrawn. 6. The Churchyard Dan does 4 hours a week in the churchyard but we may need more in the summer months. However, we have some hours owing from the winter. Philip will produce a list of wedding dates so that the churchyard can be prepared accordingly. The PCC treasurer will be consulted about asking churchyard visitors for donations. Appreciation was expressed to Peter Bugg for identifying patches of wild flowers. Bill and Philip have plotted graves. 7. Review of past Services in Fladbury Songs of Praise – wonderful, congregation clapped and much appreciated Rogation – again wonderful but disappointment expressed that more people did not attend Alive @ 5 – an important service but help is needed to attract more young people and to find people responsible for organising it, including young people. The Children’s and Young People’s Committee will be approached – Peter and Carol Harris, Richard Murray-Peters, Robin and Carol Oldfield. Owing to the success of the the Cushion Service in Wyre Piddle, it is to become a monthly Service – Celia and Jane will attend on Sunday. 8. Planning for future Services Ascension Day – no Service in Fladbury but there is a Service at 12 noon at Holland House and a Deanery Service at 7.30pm in Bishampton Patronal Festival (Thursday 24 June and following Sunday) – this should be celebrated, possibly with a talk or concert, but needs more planning for next year. This year, the Service on Sunday could include a talk/sermon about John the Baptist, followed by a pub lunch. Gerald and/or Richard to be approached. Jane will check out the Chequers and email people for numbers. The Walkabout Service – Lynn is in charge of this at 4.30pm Harvest Festival – Sunday 19 September Back-to-Church Sunday – 26 September - David said that last year this had been a success throughout England, with an average of 19 additional persons attending every church in the Church of England on that Sunday. However, there is still scepticism on the committee. There is to be a Diocesan training session on Thursday morning 17 June. Patterns of Worship and Calendar for the year – Carol reported that the Worship Task Group want each church committee to say which Services in their churches they want to initiate, maintain or lose, etc, etc. The Task Group is looking at all Orders of Services in our churches. 9. Events in Church Coffee & Chat – these were going well although the bad weather last week reduced the number of customers. Next one is on Saturday 12 June with the bring-and/or-buy stall for new playground facilities in Fladbury Pool Garden Walkabout Flower Festival and Concert - it was suggested that, during each Walkabout day, there could be a short pause, on the hour, for a quotation and reflection. A microphone would be needed. Bill will discuss with Andy 10. Forthcoming Events outside the church Fladbury Walkabout – Walkabout Committee Picnic for young families – Jane will report for next meeting Harvest Supper – the Hall is booked for Friday 24 September 11. Pastoral Matters Celia reported that · All magazine deliverers will be encouraged to look out for people in need of pastoral care · After funerals, there is to be bereavement care follow-up · After baptisms, there will continue to be follow up. 12. Any other business Celia Willis - as Celia has become the churchwarden responsible for Charlton, she is standing down from the Committee. Thanks were expressed to her for her contribution. David Hawkins - because of the increase in his workload and responsibilities at Church House, Westminster, inspections of church buildings and the travelling involved, David will not be able to be as regular in his attendance of parish meetings as in the past. Vision for our church building – wider use of the church, glass doors for the main entrance, with the wooden ones removed to the outside but left open, heating small areas of the church for small gatherings. David would like us to have a special meeting of vision for our church building. Jobs in and around the church - to be discussed and shared out at a future meeting 13. Date of next meeting - Thursday 17 June at 2pm at Martin’s Agenda items – special Services and Service pattern, jobs in and around the church, the Walkabout, picnic for young families, church building vision |
Moor Minutes
Wyre Minutes
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ST ANNE'S CHURCH, WYRE PIDDLE Minutes of the Church Committee meeting Present: Richard Murray-Peters, David Hill, John Simpson, Wendy Malkinson, Liz Gardner, Jonathan Parkes Apologies: Viv Ford, Eve Meusz, Cara Scott, Kate Burston 1. Approval of the Minutes The Minutes of the meeting held on 9th April 2010 were approved. 2. Matters Arising Richard M-P reported that the PCC had approved the hanging of the second bell and the work required to the present bell and bellcote. David Hill reported on an earlier meeting that lead to the report to the PCC and explained that further estimates were being sought from Berry & Co. and from a builder recommended by Peter Bond as to the cost of supplying scaffolding for the project. The PCC's approval now allows for a Faculty to carry out the above work to be sought. 3. Appointment of Steward Mrs Wendy Malkinson confirmed that she would act as Steward, initially for a trial period of six months. Wendy explained to the Committee that for obvious family reasons she would not be able to be in attendance on all occasions. Wendy also made the point that the structure as she understood it was that she would report to Liz Gardner as the Church Warden acting for St Anne's with any concerns arising from St Anne's and that Liz Gardner would take up these concerns with the PCC or Warden responsible. The Committee thanked Wendy for taking on the job and offered their support. 4. Village Fete — 26th June The Committee discussed options for adding further church stalls etc. but concluded that the best way to deal with the Fete on this occasion was to concentrate on the Tombola Stall that has been put forward. Wendy said that she would organise the running of the stall. Agreed that the tickets should be 40p each or £1 for 3. It was agreed: that a flyer be prepared by Wendy advertising not only the Tombola but the Readers' Group bookstall (also for church funds) and other stalls to draw attention to the need for articles for the stalls and volunteers to help on them. 5. Services August: Members of the Committee requested a Holy Communion at St Anne's during August. December: Agreed that there was no need for a Carol Service. 6. Any Other Business 6.1. Wendy explained to the Committee that she had been invited to join the Pastoral Care Team, being the link person for Wyre Piddle. 6.2. Richard explained that the carpet in the church has just been cleaned and that a covering for the carpet is needed to protect it during times when services are not being held. 6.3. The subject of the heating at the church was raised generally. The history of the installation of the present system was explained and the Committee asked David Hill to draw the Fabric Committee's urgent attention to the problem, namely that the new system does not heat the church. 6.4. Date of next meeting: Tuesday 31st August 2010, 7.30 p.m. at St Anne's church.
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Cropthorne Minutes
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Cr Minutes |
Charlton Minutes
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Minutes of Charlton Church Committee Meeting Held on Monday 12th May 2010 Present: Barbara Pharo, Helen Fowler, Alison Sandham, Diana Boardman, Doreen Barrett, Dorothy Sagar, Howard Heath (Sec.) Apologies: Celia Willis Copy: FMWCC, Rev.Lynn Busfield 1. The meeting opened with Howard offering a prayer. 2. An apology was received from Celia. 3. The minutes of the meeting of the 2nd March were read and approved. 4. Matters arising. The minutes of recent PCC meetings are now being placed in a ring binder at the back of the church, for anyone to read. Howard had reviewed the minutes from other churches, which are written in a more action oriented style, and will modify our minutes as needed. The Women’s World Day of Prayer and Mothering Day services had both gone well. Both Alison and Helen were thanked for standing as church stewards and congratulated on having been voted into these positions. Barbara advised that she had raised the removal of choir stalls as something this committee would like to do, but the view was that there would be insufficient funds available to do this in the foreseeable future. 5 and 6. Minutes of recent PCC meetings. Various points were discussed from the PCC meeting of 21st March and the subsequent annual general meeting. Six Parish Wardens had been voted in, and one of them, Celia Willis, will be attending this meeting in future. Bishop David will be visiting on the morning of 10th June and there will be a ‘bring and share’ lunch from 12.30pm at Moor village Hall. The Dean of Worcester (Peter Atkinson) will be preaching at Charlton on Sunday 24th October. 7. Howard reported that good progress was being made on planning this year’s Charlton Fayre. The final profit will be considerably down on previous years as there will be fewer stalls exclusively for the benefit of the church, but the Green should be full of stalls and events as usual. Unfortunately Helen Philips will be unable to put on a Dog Show this year. Alison agreed to help on the bookstall. Celia is also prepared to help at the Fayre. 8. Church garden issues. The wall surrounding the small garden (which the children attending Charlton pre-school maintain) has broken and splintered during the winter and needs replacing. Howard agreed to get an estimate. Various changes and new planting were requested by the Pre-school staff, and Peter Perry agreed these could proceed subject to specific conditions. 9. Any Other Business. Alison asked if we should be arranging a leaving event for Irene and Ron Strachan who will soon be moving to Henley-on-Thames, to be closer to their family. Barbara suggested a ‘bring and share’ event in the Old Schoolroom. The committee agreed to this and suggested it should be in conjunction with the Workman Trust, as Ron has served both church and the Trust in various capacities over the years. Howard agreed to ask Ron and Irene if they would like this to be arranged on either 28th May or 4th June. Barbara advised that Graham is available to play the organ on Sunday 20th June. A decision has to be made in good time if a ‘Songs of Praise’ type of service is required. It was decided to hold our Harvest Festival service on 26th September. Barbara notified the committee that she intends to step down from this committee as of now. The members of the committee thanked her for her hard work and dedication to the needs of both Charlton Church and the Parish, and expressed that she will be sorely missed. Helen was thanked for her excellent hospitality, and the meeting was closed with the saying of The Grace. Next Meeting: Tuesday 6th July 2010 at 2.00pm at Church Cottage, Charlton.
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